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How do I create a SharePoint 2010 Information Governance Policy?

SharePoint Deployment Governance is one of the most important aspects of SharePoint Server 2010. A good SharePoint deployment will take into account these policies presented to an enterprise from the top down. This is part 1 of a three part series pertaining to SharePoint governance.

Governance Defined: Governance is the set of policies, roles, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.

There are three main areas of focus when planning for a Governance Policy. This blog post will focus on:

• Information Technology Governance (Part 1) 
  
• Information Management
• Application Management

The first thing to consider is: Are you going to centerally mange SharePoint (within IT) or are you going to locally manage SharePoint (let the divisions manage it)? 

Information Technology Governance: This area is heavily focused on policy management. A main focus is educating internal staff on account creation and assigning roles to govern SharePoint. Organizations have to define the site lifecycle by assigning

• Expiration Dates on Sites (How long will a team site stay out there for?) 
• The Service Level Agreement of Site Creation(How long should someone wait for a SharePoint site to be created?) 

You organization must ask the following questions:

Who will we do SharePoint support? Who has the rights to create Sites, Lists, Documents, Records, Wikis, Blogs, Access, Terms and Term Sets and External Data? There is also a focus on how to assign asset classifications. This pertains to the high, low, top secret priority level of a document.

Use IncWorx Consulting to help you set a good IT Governance policy!!!

Save Time and Money with RouteIt

I have done a couple blogs now on RouteIt talking about how it works and all, but how may it help you?  I am sure after reading my other blogs about RouteIt, some ideas were already going through your head as to how you could use it.  This blog is to mainly help with that idea generating process, so I would like to give you an example where this product would help your organization.  This won't apply to every organization but it should get you thinking more!

Your a large company that deals with many other companies either for products, services, or what have you.  You are in constant communication with these companies as they send you emails with updates on products/packages etc... Now you have already created a separate site for each of these companies to hold all and any documents/emails they send you.  How would you deal with placing these documents in the right locations?  No matter how you handle it, someone is involved to help make sure documents are where they belong.  Whether that be they are personally moving these documents or going to each site to make sure the documents there are correct.  Either way it takes time.. and time is money.

With RouteIt, all you have to do is create a rule or rules and be done!  With our product you can have one central location that people upload documents to and where emails get sent to.  In this library, you just create a rule that looks for something you know sets these documents apart from each company, whether that be something in the title for the document, who sent the email, or maybe something in the subject line from the email.  RouteIt can look at any of these (plus more!) to know where your files should go, and now that it is more dynamic. Your rules can look to these columns and send them off to their appropriate locations.  Once something comes into the library or list, it is immediately routed to it's destination (in the blink of an eye).  It is just that simple!

If you are interested in learning more about RouteIt, please contact IncWorx at 847-839-9679 or email us at: info@incworx.com

IncWorx Consulting is a leading Microsoft Gold Partner focusing on SharePoint Consulting, SharePoint Support, and SharePoint Application Development.

RouteIt Now More Dynamic!

What is the International Consumer Electronics Show (CES)

CES has been around for over four decades as it reaches out to global markets to cennct the industry.  This event helps the consumer electronics to be innovative and thrive in the markets.

"CES is owned and produced by the Consumer Electronics Association (CEA). CEA represents more than 2,000 corporate members involved in the design, development, manufacturing, distribution and integration of consumer electronic products. All profits from CES are reinvested into industry services, including technical training and education, industry promotion, engineering standards development, market research and legislative advocacy."

The event is held yearly and mostly in Las Vegas.  Every big and upcoming electronics company shows up to this event (even Microsoft).  It was even where Atari was first introduced!  This is a geek heaven and alway displays what new technologies companies are releasing.  This year close to 150,000 people attended the event, with almost 50,000 exhibits.  These include product categories such as:

Audio                                                     Digital Imaging/Photography
Automotive Electronics                          Electronic Gaming
Computer Hardware & Software           Emerging Technology
Connected Home                                  Entertainment/Content
Content Distribution                             Internet-Based Multimedia Systems
Digital Health and Fitness                     Lifestyle Electronics
Telecommunications Infrastructure       Video
Wireless & Wireless Devices

The event is always a good time, and if you have never been, I recommend a trip out there in the years to come!

IncWorx Consulting is a leading Microsoft Gold Partner focusing on SharePoint Consulting, SharePoint Support, and SharePoint Application Development.

If you are looking to customize SharePoint 2010 using Custom Actions (CustomAction element), you may encounter a situation where the contents of the ScriptBlock do not fire.  For example, when adding SharePoint support for jQuery you might have something like this in your elements.xml file:

<?xml version="1.0" encoding="utf-8"?>
<Elements xmlns="http://schemas.microsoft.com/sharepoint/">
  <CustomAction ScriptSrc="JQueryLib/jquery-1.7.1.min.js" Location="ScriptLink" Sequence="100"></CustomAction>
  <CustomAction ScriptBlock="$.noConflict();" Location="ScriptLink" Sequence="110"></CustomAction>
</Elements>

This is intended to make the jQuery library available to every page and also to eliminate potential issues with using the dollar sign ($) for referencing jQuery in your SharePoint 2010 environment.  ScriptSrc is used to reference the file containing javascript (in this case the jQuery library), while ScriptBlock gives you the ability to add in-line javascript.

I see two potential issues with the above approach, and both are related to your inability as a SharePoint developer to control or even be aware of the actions of SharePoint, other developers, third party tools, etc. within the same SharePoint environment.

Issue #1: The first issue is encountered when you have more than one ScriptBlock defined within the same scope but you haven't assigned the CustomAction a unique id.  For example, let's say your SharePoint environment has two features activated at the site collection level, and both have CustomActions with ScriptBlocks defined.  The ScriptBlock with the lowest "Sequence" number will execute and the other will be ignored entirely.  You can avoid this situation by including "id=<your unique identifier>" on your CustomAction elements.

Issue #2:  While the Sequence number is helpful in influencing the order of .js files and the processing order of in-line code from ScriptBlocks, the .js files and in-line code are not placed "together" at run-time.  All of the .js files are referenced in one area of the page, and the in-line code is located in another.  As a result, if multiple features were using custom actions to reference their own versions of jQuery (and  perhaps using the noConflict trick of obtaining a reference to their specific version of the jQuery library), then using the ScriptBlock as above would always reference the "last" jQuery library (or the one with the highest Sequence number).  Placing the noConflict code in its own .js file and referencing it that way gives you much greater control over the order of how your libraries and javascript are deployed.

In summary, if you have a ScriptBlock that isn't firing in your SharePoint implementation, check to make sure your CustomAction is assigned a unique identifier.  Having more than one ScriptBlock with no unique identifier will cause all but one (the one with the lowest Sequence number) to be ignored.

• http://msdn.microsoft.com/en-us/library/gg454783.aspx

IncWorx Consulting is a leading Microsoft Gold Partner focusing on SharePoint Consulting, SharePoint Support, and SharePoint Application Development.

Microsoft Access 2010 and SharePoint 2010

With Access 2010 you can move your table to SharePoint 2010 and have user forms show up in SharePoint as well.  One thing to note is that forms need to be created as Access web forms.  This makes it so, for one, SharePoint can use these forms and two, it relies on the new Access Data Macros to drive the behaviors.  Below is a nice diagram I found depicted the connection between Access and SharePoint 2010.

Let's take a closer look at how this all works!
Open Access and go to your database you want to send to SharePoint.  You will need to run the Web Compatibility checker to make sure everything can transfer over smoothly.  If any table fails, you will be given a list of the errors or problems so that you may try to fix them.  Assuming all pass, you can then publish your database to SharePoint 2010.  While publishing, Access moves the forms, reports, macros, tables etc to SharePoint.  This will allow any users that have Access 2010 on their machines to download a local copy of the database to edit them if needed. 

All your tables should now be SharePoint 2010 Lists and create all the necessary links between Access and the Lists.  This way if someone were to download the database to their machine, Access will get all the SharePoint list data to maintain a local cache.  While a user has this database open, Access will periodically sync with SharePoint with any changes made on either end.

All your forms get converted to ASP.NET (.aspx) pages, including javascript for any supported page events.  The layout for these pages is mainly driven by HTML tables. One thing to keep in mind is that your controls on the form need to be placed within the cells.  This helps Access transform the form into an appropriate .aspx page.

If your organization is looking to move your Access database(s) to SharePoint, you can do so with the peace of mind knowing everything should go over smoothly.  Luckily, for those that are not using Access 2010, you can link SharePoint with Access 2007 as well.  The link between Access 2007 and SharePoint is slightly different, but most functionality should still work as intended.

 

IncWorx Consulting is a leading Microsoft Gold Partner focusing on SharePoint Consulting, SharePoint Support, and SharePoint Application Development.

How to a place a video to my SharePoint 2010 page? 

SharePoint Help: I have been asked by many firms how to attach a video to a SharePoint page. This blog post will give you step by step instructions on how to add video to a SharePoint site. Uploading large video files are typically a bad idea due to the amount of resources they consume. Our SharePoint Consultants recommend using the Remote Blog Storage Service to store these files in remote locations.

Step by Step Instructions:

• Click Edit
• Click inside the web part you intend the place the video
• Click Insert
• Click Web Part
  
  

Once the web part prompt appears

• Click Media and Content
• Click Media Web Part

The media web part will now appear on the site.

• Click the check box to the left of the Media Web Part Title
• Click Change Media Drop Down
• Select From Computer
• Click Browse
• Select file
• Click Open

The video file will now appear on the SharePoint Page. If the video file exceeds the maximum upload size please give us a call.  847.839.9679 Extension 201

IncWorx Consulting, the go to SharePoint Partner!

1. Change what is stored in user profiles.
2. Enable the Content Organizer to automatically “file” documents in different locations based on metadata.
3. Create a corporate metadata scheme using Managed Metadata Services.
4. Associate a specific document template with a library.
5. Create customized workflow for content within SharePoint.

How to change the upload file size in SharePoint 2010?

SharePoint Help: This blog post will give you step by step instructions on how to increase the maximum file size in SharePoint 2010. There are few reasons a SharePoint administrator would want to do this but the reason I wanted to do this is due to the fact I want to upload a large video file to a SharePoint home page. This blog post will show you how to do this. First you will need to remote into the box SharePoint is on and make this edit in Central Administration.

• Remote into SharePoint Box
• Enter Central Administration
• Click Application Management
  

Once the application management screen appears

• Click Manage web applications

• Click the General Setting Drop down
• Select General Settings

Once the general settings prompt appears change the Maximum upload size.

Once the general settings prompt appears change the Maximum upload size.

Win 7 Internet Security 2012 Security Trojan Virus Fix

Symptoms: Win 7 Internet Security 2012 will launch and start scanning, recommends you to update Win 7 Security, Critical Trojan Virus are on your computer, Internet will not work, programs will not open, everything says that it is not recommended to move forward. Your computer will give you pop up after pop up saying that you need to update your Win7 Security. Prompts you for a credit card. 

The following images are related to this virus:

Fix:

If the admin account is infected on your system you will need to create a new admin account so that you can delete the .exe file that is currently causing the problem.

How to create a new Admin Account

• Start
• Right Click Computer 
• Click Manage
• Click Local Users and Groups
• Click Users
• Right Click under users: Add New User – Set Users name: Admin Password: Admin
• Click Back
• Click Groups
• Click Administrators
• Click Add
• Type Admin – Click Check Name – Click OK – Click OK
• Capture Computer name by clicking Start – Computer
  • Computer name is on the bottom left
• Log Out and log into the new admin account
• If your system is on a network start the log-in with the computer name then backslash then admin account
  • (computername)\Admin

How to get rid of your virus

• Click Start
• Click Computer
• Click C:
• Users
• Click the folder of the User that is infected with the virus i.e. the user you were on when you noticed the virus
• Click AppData
• Click Local
• Delete Everything that is not in a folder especially things that end with .exe
  • Delete at own risk but it has been my experience that anything that is not in a folder is malicious
• Click LocalLow
• Delete all items not in folder
• Click Back
• Click Roaming
• Delete all items not in folder

The virus should be deleted. Log off this user and back into the user account that has the virus. The easiest way to make sure you get rid of this virus is to do a system restore before your system was infected. You can also use Melwarebytes and Spybot but I recommend doing the Restore. This does not  affect any files you have worked on. It simply restores all settings from the last backup and restore.

How to do a system restore:

• Click Start
• Click All Programs
• Click Accessories
• Click System Tools
• Click System Restore
• Next
• Click the date that restores your computer pre virus
• Do the restore

About IncWorx Consulting

IncWorx Consulting is one of the industry leaders in SharePoint Consulting. Their team of SharePoint Administrators and SharePoint Developers are awarded the SharePoint Partner of the Year from Microsoft.

IncWorx Consulting the SharePoint Experts! 

Visual Studio 11 with DirectX and SharePoint Features

IncWorx Consulting is a leading Microsoft Gold Partner focusing on SharePoint Consulting, SharePoint Support, and SharePoint Application Development.

IncWorx Consulting is a leading Microsoft Gold Partner focusing on SharePoint Consulting, SharePoint Support, and SharePoint Application Development.

Follow these steps:

1.       Navigate to the page you wish to hide Recently Modified

2.       Edit the page by either click the little edit button next to Browse, Selecting the Page tab and clicking Edit, or Site Actions -> Edit Page

3.       Either place the Cursor above or below all the text  in the Page(if you have text on the page already)

4.       Now, under Editing Tools, click Insert -> Select Web Part

a.       Under Categories select Media and Content

b.      Under Web Parts select Content Editor

c.       Click Add on the right

5.       This should place the Content Editor on the Page where your Cursor was located

a.       If you hover over this Web Part, off to the right hand side of it, you should see a downward arrow and a check box

b.      Click the downward arrow to open the menu

c.       Select Edit Web Part

6.       This will open the Content Editor edit pane to the right hand side of the page (ignore it for the moment)

7.       Inside the Content Editor web part, you should see “Click here to add new content” do so

a.       By doing so, those words should be gone and you should see a cursor on the left side of this web part

b.      Under Editing Tools click Format Text, if not already selected

c.       On the right hand side you should see <>HTML

d.      Click to open the menu and select Edit HTML Source     

e.      This should open a new window that is blank (if it is not blank, you did not quite click inside the Content Editor Web Part)

8.       Inside of this window copy and paste the following

<style type="text/css">
.s4-recentchanges
{
display:none;
}
</style>

 Click OK

9.       Now inside the Content Editor edit pane (on the right)

a.       Expand Appearance

b.      Under this, near the bottom, you should see “Chrome Type”

c.       Click the drop down menu and select “None”

d.      Click Apply

10.   Save & Close to stop editing this page and Recently Modified should be gone!

IncWorx Consulting is a leading Microsoft Gold Partner focusing on SharePoint Consulting, SharePoint Support, and SharePoint Application Development.

Site Collection Web Analytics reports 

IncWorx Consulting is a leading Microsoft Gold Partner focusing on SharePoint Consulting, SharePoint Support, and SharePoint Application Development.