IncWorx Blog

Michael Mayes

IncWorx Consulting - SharePoint, .NET, SQL, Exchange

Business Development Director Professional Profile 

W 847.839.9679 ext 201  |  C 517.819.2692 

1901 N. Roselle Road, Suite 1010, Schaumburg, IL  60195

Check out some of my work at: 
www.incworx.com

Scenarios

Benefits

Components

You must create several components to integrate mobile client applications together with SharePoint workflows. These components include the computer that is running SharePoint Server, sites, lists and workflows to store data, define business processes, and define security permissions, the mobile client applications that access the data in the SharePoint lists and workflows, and the services which support communication between the mobile client application and the computer that is running SharePoint Server. The following figure shows these components and how they are related. Rely on our SharePoint Experts to configure these types of scenarios.

How do I create a SharePoint 2010 Information Governance Policy?

SharePoint Deployment Governance is one of the most important aspects of SharePoint Server 2010. A good SharePoint deployment will take into account these policies presented to an enterprise from the top down. This is part 1 of a three part series pertaining to SharePoint governance.

Governance Defined: Governance is the set of policies, roles, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.

There are three main areas of focus when planning for a Governance Policy. This blog post will focus on:

• Information Technology Governance (Part 1) 
  
• Information Management
• Application Management

The first thing to consider is: Are you going to centerally mange SharePoint (within IT) or are you going to locally manage SharePoint (let the divisions manage it)? 

Information Technology Governance: This area is heavily focused on policy management. A main focus is educating internal staff on account creation and assigning roles to govern SharePoint. Organizations have to define the site lifecycle by assigning

• Expiration Dates on Sites (How long will a team site stay out there for?) 
• The Service Level Agreement of Site Creation(How long should someone wait for a SharePoint site to be created?) 

You organization must ask the following questions:

Who will we do SharePoint support? Who has the rights to create Sites, Lists, Documents, Records, Wikis, Blogs, Access, Terms and Term Sets and External Data? There is also a focus on how to assign asset classifications. This pertains to the high, low, top secret priority level of a document.

Use IncWorx Consulting to help you set a good IT Governance policy!!!

How to a place a video to my SharePoint 2010 page? 

SharePoint Help: I have been asked by many firms how to attach a video to a SharePoint page. This blog post will give you step by step instructions on how to add video to a SharePoint site. Uploading large video files are typically a bad idea due to the amount of resources they consume. Our SharePoint Consultants recommend using the Remote Blog Storage Service to store these files in remote locations.

Step by Step Instructions:

• Click Edit
• Click inside the web part you intend the place the video
• Click Insert
• Click Web Part
  
  

Once the web part prompt appears

• Click Media and Content
• Click Media Web Part

The media web part will now appear on the site.

• Click the check box to the left of the Media Web Part Title
• Click Change Media Drop Down
• Select From Computer
• Click Browse
• Select file
• Click Open

The video file will now appear on the SharePoint Page. If the video file exceeds the maximum upload size please give us a call.  847.839.9679 Extension 201

IncWorx Consulting, the go to SharePoint Partner!

How to change the upload file size in SharePoint 2010?

SharePoint Help: This blog post will give you step by step instructions on how to increase the maximum file size in SharePoint 2010. There are few reasons a SharePoint administrator would want to do this but the reason I wanted to do this is due to the fact I want to upload a large video file to a SharePoint home page. This blog post will show you how to do this. First you will need to remote into the box SharePoint is on and make this edit in Central Administration.

• Remote into SharePoint Box
• Enter Central Administration
• Click Application Management
  

Once the application management screen appears

• Click Manage web applications

• Click the General Setting Drop down
• Select General Settings

Once the general settings prompt appears change the Maximum upload size.

Once the general settings prompt appears change the Maximum upload size.

Win 7 Internet Security 2012 Security Trojan Virus Fix

Symptoms: Win 7 Internet Security 2012 will launch and start scanning, recommends you to update Win 7 Security, Critical Trojan Virus are on your computer, Internet will not work, programs will not open, everything says that it is not recommended to move forward. Your computer will give you pop up after pop up saying that you need to update your Win7 Security. Prompts you for a credit card. 

The following images are related to this virus:

Fix:

If the admin account is infected on your system you will need to create a new admin account so that you can delete the .exe file that is currently causing the problem.

How to create a new Admin Account

• Start
• Right Click Computer 
• Click Manage
• Click Local Users and Groups
• Click Users
• Right Click under users: Add New User – Set Users name: Admin Password: Admin
• Click Back
• Click Groups
• Click Administrators
• Click Add
• Type Admin – Click Check Name – Click OK – Click OK
• Capture Computer name by clicking Start – Computer
  • Computer name is on the bottom left
• Log Out and log into the new admin account
• If your system is on a network start the log-in with the computer name then backslash then admin account
  • (computername)\Admin

How to get rid of your virus

• Click Start
• Click Computer
• Click C:
• Users
• Click the folder of the User that is infected with the virus i.e. the user you were on when you noticed the virus
• Click AppData
• Click Local
• Delete Everything that is not in a folder especially things that end with .exe
  • Delete at own risk but it has been my experience that anything that is not in a folder is malicious
• Click LocalLow
• Delete all items not in folder
• Click Back
• Click Roaming
• Delete all items not in folder

The virus should be deleted. Log off this user and back into the user account that has the virus. The easiest way to make sure you get rid of this virus is to do a system restore before your system was infected. You can also use Melwarebytes and Spybot but I recommend doing the Restore. This does not  affect any files you have worked on. It simply restores all settings from the last backup and restore.

How to do a system restore:

• Click Start
• Click All Programs
• Click Accessories
• Click System Tools
• Click System Restore
• Next
• Click the date that restores your computer pre virus
• Do the restore

About IncWorx Consulting

IncWorx Consulting is one of the industry leaders in SharePoint Consulting. Their team of SharePoint Administrators and SharePoint Developers are awarded the SharePoint Partner of the Year from Microsoft.

IncWorx Consulting the SharePoint Experts! 

• Themes: Changes the overall color and font scheme for a SharePoint site.  These are general changes designed to achieve a quick, but effective, overhaul to the color palette of the site.  Starting at $100.
• Skins: Find-grained control over colors, fonts and imagery.  Skins are designed to provide a more advanced/professional look-and-feel.  Starting at $500
• Intranet Starter Packages: Includes everything under Skin plus changes to master pages and page layouts, and includes a suite of custom web parts.  Starting at $5,000
• Custom Branding Engagement: Our design team works with your organization to overhaul the look-and-feel of your SharePoint site to precisely match your branding requirements.  Starting at $20,000

How do I place an image on a SharePoint Page without uploading it to the assets library first?

SharePoint Help: It can be difficult to place an image on a site by linking SharePoint to an image url. Another approach is to upload the image to the asset library then point SharePoint to that image to place in a web part. The quickest way it to simply select the image you would like to place in a web part from your local machine and allow SharePoint to place the image in the asset library for you. This blog post will give you step by step instructions on how to make this happen.

In the example below I intend to place a banner on a SharePoint 2010 page. This is a quick an easy way to customize SharePoint so that the look and fell aligns better with your company branding. The image currently sits on my local machine and it has not yet been uploaded to SharePoint.

·         Click inside the web part you intent to place the image. The place location will have a flashing cursor in it

• Click Edit

• Click Insert
• Click Picture Drop Down
• Click From Computer

• Click Browse
• Select the image from your local machine aka computer
• Click OK  

The next prompt will allow you to save the image into your asset library automatically.

• Name the Image
• Give the image a title
• Click Save

You can further customize SharePoint by editing the web part by using the Picture Tools. I placed a table boarder around the image to give a little character. I have also centered the image by clicking Format Text, selected the image, and used the centered align selecting.

If you need other tips and tricks in customizing SharePoint please feel free to contact us.

IncWorx Consulting the SharePoint Help you need!

How do I link SharePoint to Outlook where I can view my Outlook Calendar in a web part?

FREE SharePoint Consulting: There has been many times where I see Outlook integrated with SharePoint. Most of these SharePoint Implementations allow users to see a team calendar from Outlook. This blog post will show you have to do the exact opposite. This blog post will show you how to view an Outlook Web App (OWA) calendar in SharePoint through a web part. This is done by linking SharePoint to OWA.

• Click Edit

• Click inside the web part you would like to view the Outlook calendar
• Click Insert
• Click Web Part

• Select Outlook Web App from the categories list
• Click My Calendar
• Click Add

• Click open the tool pane
• Fill in your Mail Server Address {Don’t forget the https://} (You can find this address by opening Outlook 2010 -> File, the address should be in the Account Settings box)
• Change the Height of web part to something like 600 px

The OWA login screen will appear in the web part

• Enter credentials

How do I add things to the left or top navigation in SharePoint 2010?

SharePoint Help Tip 69: The left navigation and top navigation on SharePoint 2010 can house a veriety of differnt things including but not limited to; hyperlinks to websites, lists, site, groups of lists, groups of sites or even groups of hyperlinks. This blog post will show SharePoint 2010 users how to add to the left navigation aka current navigation or the top navigation aka global navigation.

From your current SharePoint site you intend to change the left or top navigation to you can customize SharePoint navigation by following the steps below:

• Click Site Actions -> Site Settings
• From the Site Settings Page -> Navigation

Once the Navigation prompt appears you can change the global navigation or current navigation to include other sites or websites you deem important. I am going to add to the IncWorx Consulting Blog to the global navigation first. To do this I will do the following steps:

• Click Global Navigation
• Click Add link…
• Title the Link
• Attach the Hyperlink

If you would like to add items to the current navigation follow the following steps:

• Click Current Navigation
• Click Add link…
• Title the Link
• Attach the Hyperlink
• Select Open link in new window

The link will now appear in the Current Navigation but will be placed all the way to the bottom of the list. Use the Move Up icon to move the hyperlink to the intended location. For this example I would like the IncWorx Blog to show up at the top of the list.

Once the hyperlink is in the correct location click Save

Posted by IncWorx Consulting: Microsoft Lync 2010 has the ability to share your desktop with anyone. The following blog post will give you step by step instructions on how to do so.

Step by Step Instructions

Start by clicking meet now.

If do not have the File bar you can access Meet Now by clicking the settings icon dropdown and selecting Meet Now 

The following prompt will appear.

You can use Lync’s audio if you do not already have a conference line. For this example we will select Do not join audio. Then we will select OK.

The normal Lync dialog box will appear. This is the screen in which you can invite either internal Lync subscribers or non Lync users.

To invite non Lync users select the participant drop down and select Invite by Email.

The prompt will appear with a hyperlink for users to send non Lync users a meeting invite. This hyperlink is static and will join the user to your screen.

When the user clicks the hyperlink they will be prompted to download Silverlight if they do not already have it. Once the user downloads Silverlight, or if they already have it installed, the following prompt will appear for them:

The following prompt is what the user and the sender will see. Once the user has joined  the meeting as a Guest, as an attendee, he will wait in the lobby until being admitted.
Once the user has joinded the meeting youwill see their name above yours.

To share your desktop select Share and select Desktop.

You know you are sharing your desktop by the top box indicating you are "currently sharing".

I hope this step by step guide was useful. For help with other Microsoft technologies please feel free to check out or offerings at www.incworx.com

About IncWorx

IncWorx Consulting is primarily known for SharePoint consulting and Custom .NET consulting. Recently, IncWorx has expanded their offering to include Microsoft Lync consulting, Microsoft Commerce Server and Microsoft BizTalk consulting

IncWorx Consulting is the SharePoint Consulting Guru

•   SharePoint Server License: $5,000
•   SharePoint Standard Client Access License (CAL): Around $90-100 each
•   SharePoint Enterprise Client Access License (CAL): Around $80-90 each

• In-place Upgarde
• Database Attach
• Hybrid Approach 1
• Hybrid Approach 2
• Custom Migrator Tool
• Third Party Migrator Tool

How do I add a web part to a SharePoint page that allows you to view a website?

FREE SharePoint Help: This blog post will give you step by step instructions on how to allow a SharePoint page to view another live website. Why would someone need to view a webpage from SharePoint? Great question, believe it or not some organizations do not allow employees to surf the web. This day in age it is few and far between but let’s just say that this is possible and you needed a way to access a site. This is assuming that the network team will allow access to this site from your organization. Every SharePoint implementation and network security is different.

Step by Step Instructions:

I created a blank new page by going to Site Actions and click New Page. A black page will appear and the cursor should be blinking inside the only web part on the page.

• Click Insert
• Click Web Part

The add web part prompt will appear, from this prompt do the following:

• Click Media and Content from the Categories Tab on the left
• Click Page Viewer
• Click Add

The Page Viewer web part will appear in the black content area where the cursor was blinking earlier. If you need to place this web part on a page that isn’t black, make sure that you click on the area you would like to place the webpage viewer web part before you click insert. You can customize SharePoint to allow web part height and width so this page viewer can be as large or small within a web part you desire. The blinking cursor indicates where the location of the web part will be placed.

• Click open the tool pane
• Enter the url you would like the page viewer web part to be placed in
• Adjust the height of the web part so that the viewing area is larger than what is preconfigured by default. I have chosen to do 800 px.
• Click OK

The website will now appear on your SharePoint page.

The beta version of SharePoint Branding product "BrandIT" is projected to hit the streets on 1/1/11!!!

• Custom Announcements
• Custom News & Blog
• Custom Activity Feeds
• Custom Weather Widget
• Weather and Marketing Display
• Customized User RSS Display

How do I add a folder to a SharePoint 2010 folder?

Many organizations will try to mimic the folder structure that is found on their shared drives. Although there are many different ways to create this structure, this blog post will simply give the user the ability to add folders inside of folders much like the file share. Although, this post will show the user how to do so, IncWorx Consulting suggests using meta data and creating meta columns to help consumers of data better understand the content of the document in a snap shot.

This might seem like a very easy thing to do but I have been asked how to do this task, by clients, twice this week. I will offer up this free SharePoint help.

Step by Step Instructions

• First, start in the document library you would like to add the folder to
• Second, select the Documents tab under Library Tools
• Third, select New Folder

If you are looking for more in depth SharePoint support please feel free to reach out to IncWorx Consulting. IncWorx has had in depth SharePoint experience since 1998. Call us today if you are looking for a team of experts at your fingertips that can consult your company on how to better use the software. We can help you create a folder structure that is compliant with Microsoft bets practices.

This is the profile page Sammy Dev. Click the number of issues to launch the Issue Navigator

Issue Navigator screen appears, click Bug fixes to launch “Bug Fixing Issue”

The “Bug Fixing” issue will open:

To log time, click more actions and log work:

The log work prompt will appear, enter time here:

This is a quick and easy way to keep your SharePoint Deployment on task.

IncWorx Consulting: Bringing the pain to SharePoint problems since 1998.

Outlook 2010 shared calendar error

In Outlook 2010 you can share your calendar so that other people can see if you are busy. To do this you can select the Share Calendar icon in the ribbon:

Once you select this, the following prompt appears:

This blog post will show you a work around if you are getting an “Error while preparing to send sharing message”.

This is what the message looks like:

My work around is by going directly into calendar permissions and assigning the individual rights to view my calendar.

Once Selected the following prompt appears.

From this prompt you can add the individual by selecting add and assign the appropriate fields you would like to share with the shared calendar recipient.    

IncWorx Consulting can provide you with help on many aspects within information technology. We specialize in SharePoint Consulting and .NET Consulting. We were the partner of the year from Microsoft. If you need help please send me a message.

Work with the industries best SharePoint Partner!